Administrative/Accounting Assistant Needed $17-19/hour


  • Payroll, weekly direct deposit, weekly & quarterly payroll taxes, responsible for certified payroll if needed
  • Process all new hires including new hire reporting, garnishments, etc.
  • Knowledge of AIA docs
  • Insurance – Responsible for renewals on workers comp, general liability, auto insurance and insurance audits.
  • Make sure company insurance certificates are sent to appropriate projects
  • Maintain certificates of liability & workers comp for all subcontractors on projects
  • Prepare 1099’s, W-9’s
  • Order bid bonds and payment & performance bonds as needed
  • Prepare job proposals and invoices, post & track receivable invoices and payments, track job cost, prepare progress billing, prepare weekly and monthly receivable statements
  • Process and maintain subcontracts, prepare, track and invoice purchase orders, change orders
  • Responsible for making general ledger entries including entering receipts & vendor payables
  • Track and verify subcontractor payments, process approved payments for subcontractors for multiple projects
  • Prepare weekly and monthly project cost statements
  • Communicate regularly with vendors & subcontractors as well as customers and or project personnel
  • Assist other office personnel as needed
  • Responsible for making general ledger entries & ensuring accuracy
  • General office duties (answer phones, make calls, filing, ordering supplies, etc. )
  • Experience in QuickBooks Pro Contractor, Excel, Microsoft Office, etc.

RESUME TO KARI@JEANSIMPSON.COM